We're Hiring: Office Assistant

Reports to:  Moderator; works closely with Minister
Effective Date:  Immediately
Status:  PT; Hybrid office situation (10—15 hours per week, varies by season, no weekend work, one visit to office required each week)

 

Job Summary

Facilitate the efficient flow of information among staff, church leadership, church membership and the public regarding church programs, so that all may participate easily in the life of the church.

 

Essential Functions

• Coordinate, prepare and distribute weekly orders of service, announcements, and electronic newsletter. 

• Maintain church information, including reports, correspondence, documents, attendance, membership status, contact information, life passages.

• Maintain church Google drive, website, and social media accounts.

• Prepare other printed and electronic communication as needed.

• Facilitate scheduling of church meetings, activities, church cleanings, building maintenance visits and repairs.

• Respond promptly to telephone calls, emails, and postal correspondence.

• Maintain office and worship supplies.

• Coordinate, prepare, and distribute the annual report of the church.

• Support minister and lay leaders in preparing church programs.

 

Other Responsibilities

• Provide support for members’ weddings, memorial services, and funerals.

• Manage occasional church rentals; coordinate with minister, moderator, and music director as needed.

• Schedule guest preachers in coordination with the minister and worship committee; provide guest preachers with information; request payment from the Treasurer.

 

Minimum Qualifications

• Proficient with Microsoft Office suite and Google Workspace; document layout; email and marketing computer application such as Constant Contact; experience with website maintenance (Wix, WordPress) preferred.

• Prior experience in marketing or administrative support.

 

Physical Requirements

• Must be able to speak and hear spoken language.

• Must be able to see a computer screen and printed documents.

 

Core Competencies

• Attention to detail:  Consistently attends to the many small pieces which must be assembled into an organized whole; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smaller details.

• Time Management: Is able and willing to focus time on tasks that contribute to organizational goals; uses time effectively and efficiently; values time and respects the time of others; concentrates their efforts on the most important priorities; can appropriately balance priorities.

• Informing others:  Provides the information people need to know to do their jobs well; helps people understand the information and knowledge and its relevance to the task at hand; is timely and transparent in the sharing of information.

• Technical expertise:  Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.

• Integrity and trust:  Is seen as trustworthy by others; practices direct, honest, and transparent communication; keeps confidences; admits mistakes; responds to situations with constancy and reliability.

 

If interested, send inquiries and resume to moderator@theeliotchurch.org